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Remote Hearing Toolkit | Maryland Courts – What is a Zoom Meeting ID?

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– Illinois Circuit Court of Cook County > HOME > Zoom Links

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Tips for Effective Hearings Use this remote hearing check list to help prepare. Signing up for an account is free, but you do need an e-mail address. You must make verbal responses. District Court dockets can be viewed by courthouse.
 
 

 

– Participating Remotely by Zoom | Superior Court of California | County of Santa Cruz

 

Make sure your internet connection is good. Test your video. Test your audio. Turn off all audio disruptions phones, messaging alerts, email alerts, etc. Run a quick test to connect with another Zoom user, or use the Zoom test. Settings Zoom has a lot of settings, and as the Zoom system evolves, certain aspects or features may change.

General: Ask me to confirm when I leave a meeting: ON Helps prevent unintended departures Video: Enable HD: OFF Helps prevent poor video performance, and usually looks just as good as HD Video: Always display participant names on their video: ON Video: Always show video preview dialog when joining a video meeting: ON Final check before your video displays to others Recommendations Mute your phone, and mute all sounds from all other applications notifications, chat messaging, etc.

Avoid using a mobile device if possible. Although tablets iPads and smartphones can be used, they are very limited, and the performance is inferior. Avoid using battery power only laptops, etc. Plug into a good power source while in a Zoom meeting. Avoid using an open microphone and speakers, such as those built-into laptops or a webcams. Using a good quality headset will often help ensure you can be heard, and can hear others with maximum quality.

All types of headsets are acceptable 1-ear or 2-ear, over-ear, in-ear, etc. Wired headsets are strongly recommended due to their ease of use and reliability. Wireless Bluetooth headsets can be unreliable and Ear-bud style headsets with the mic on the cord may be too sensitive and can cause echo problems.

Avoid noisy and echoing locations. Use of a headset will improve audio quality when this is unavoidable. Avoid distracting real or virtual backgrounds. Paul A. Karkula CAL. Maureen O. Hannon CAL. Alfred J. Paul CAL.

Nichole C. Patton CAL. Warnick M-F am to pm James Allegretti M-F am to pm. Courtroom Monday through Friday. Monday Friday. Courtroom Numbers. The Court may include the Zoom information on a label or other sheet with your notice. When you join the meeting, you must enter your full name. Do not use a nickname or other alias.

The judge may make some changes in hearing procedure. The Maryland Rules and other applicable laws apply to remote hearings. Remote hearings are recorded so that there is an official court recording. Use this remote hearing check list to help prepare. Plan to call in or log in early.

Remember that turning on your computer, navigating to a web page, and starting a video conference may take longer than you expect. Make a list of what you want to tell or ask the judge, and keep your paperwork organized. Dress nicely and find a quiet place where no one will interrupt you so you can participate in the hearing alone.

If you have a headset or headphones with a built-in microphone that works with your phone or computer, use it for your hearing. Using a headset or headphones keeps your hands free to hold your notes, makes your hearing more private, and cuts down on background noise. You should send your evidence to the court and any opposing parties at least two days before the hearing.

In all other cases, you may be directed to email your evidence to the clerk. Check with the court for specific instructions about submitting your evidence by email. The court may require parties to the case to hold a conference prior to a hearing to exchange evidence.

When evidence is sent by email, it must be in PDF format and each exhibit in a separate file. Each file name must reflect the party offering it and the exhibit number.

Exhibits longer than 4 pages must be numbered. It is up to the judge whether to allow any evidence not submitted in advance. Just because evidence was submitted in advance does not mean that it will be considered as part of the case. At the hearing, you must identify each piece of evidence by its exhibit number.

You must lay a foundation for each piece of evidence that you want the court to consider and then ask that it be moved into evidence. For instance, the Judge may ask you to circle or underline parts of a document on a shared screen. If you have a Zoom account, make sure that annotation is enabled in your account settings. Information about enabling annotation is here.

At a hearing, the meeting host, usually the judge, may share their screen. This will allow all participants to see a document. Once this is done, you may annotate the shared screen. An annotation menu will remain on your screen with some options. You may then use your cursor on computer or finger on mobile device to draw lines on the exhibit.

Finally, consider testing the annotation feature before your hearing. You may run a test meeting through Zoom here. Give your witness this checklist to help them prepare. Take any steps normally associated with calling a witness at an in-person hearing. Let your witness know the hearing will be remote and give them instructions on how to join the hearing. The court may ask for a list containing the names and email addresses of the attorneys, parties and witnesses who will attend the hearing at least three business days prior to a hearing.

Read notices from the court closely and call the courthouse if you have a question. Witnesses must use their real names not aliases while online to ensure they will not be prevented from entering the hearing. In Zoom, the witness may first be placed into a digital waiting room while they wait for their turn to testify. Witnesses must be in a room alone with the doors closed.

They must wear appropriate attire and make sure there are no interruptions or distractions. The judge will allow the witness to join the video call. This may mean bringing the witness in from the Zoom waiting room. This may also mean letting the witness call into the hearing.

The witness will be sworn in by the judge or clerk. Witnesses may not hold or consult with any notes or paperwork in their hands or otherwise while they are testifying, unless permission is granted by the court. Once the witness is testifying, you may speak with them only on the record before the judge. Do not send the witness messages through Zoom or other text format. Zoom has a breakout room feature where participants can have private conversations in a virtual room separate from the main meeting room.

What is said in the breakout room is not recorded. It will often be used so that people may speak with their lawyer in private. A waiting room is a Zoom feature that allows users to connect to the hearing while waiting for their turn to participate.

While in the waiting room, the user will not be able to see or hear what is happening. When it is their turn to participate the judge will move them from the waiting room into the hearing.

 
 

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